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The Facilities Committee
is a session committee, and its chairman and vice chairman are to be
members of the session.. The committee should have a minimum membership of 15 and may
have representatives from the session, board of deacons and at-large
church members.
The general
responsibilities of the committee are the maintenance of all buildings and
grounds and associated equipment, interior housekeeping of all buildings,
oversight of the facilities when used by special organizations or private
groups and the security of the facilities.
At the
beginning of the year the committee should evaluate
the work done toward goals set the previous year and set new goals.
The committee is to be
organized into subcommittees with the following responsibilities:
1.
Building Maintenance
- Insure that the sanctuary, Loy Memorial Building,
Walker Building and the Christian Education Building are well
maintained. Maintenance expenses that will exceed the budgeted amount
must be approved by the session.
- Establish and maintain an inspection list for use when
making regularly scheduled inspections of the buildings to insure that
routine maintenance items (i.e., changing burned out light bulbs,
replacing washers in leaking faucets, changing or cleaning furnace /
air conditioner filter, etc.) are done in a timely manner.
2.
Ground Maintenance
- Develop an annual schedule of work to maintain the
church grounds in a neat and trim condition. The schedule should
include grass mowing, cleanup of clippings, edging sidewalks, weeding,
fertilizing lawn and plants, mulching and leaf cleanup.
- Assign duties to do the scheduled maintenance work.
Group assignments should be made when the schedule calls for more than
routine lawn maintenance.
- Purchase, within budget constraints, supplies needed
for ground maintenance.
- See that ground maintenance equipment is well
maintained.
- Administer any ground maintenance service contract
that may be budgeted.
3.
Housekeeping
- Oversee the housekeeping contract to insure that all
scheduled cleaning is accomplished at the time specified. Update the
list of scheduled cleaning as needed to insure that all buildings are
properly cleaned. Additional
cleaning that requires a contract modification must be coordinated
with the Finance I Personnel Committee.
4.
Facilities Utilization
- Following policy guidelines, oversee the renting of
the Loy Memorial Building and the use of any of the church’s
facilities or equipment by special organizations referred to under Christian
Education Committee, private groups or individuals. Recommend to
the Session any changes thought desirable in the policy guidelines.
5.
Equipment Maintenance / Service
- Coordinate all equipment maintenance and service work.
Such cost that will exceed the budgeted amount must be approved by the
Session.
6.
Security
- Provide nightly check of the campus to see that all
buildings are secure, interior lights are off and the proper exterior
lights are on.
- Monitor and maintain the board of keys located in the
Christian Education Building
- Report to the chairman of the Building Maintenance
Subcommittee any building maintenance needs that may be found.
- See that trash containers are set out by the streets
on days of trash collection by the city.
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